Startech Networks Inc
US HR Generalist
Remote•India•Full-time
About the Job
Job Title: HR Executive (US onboarding experienced required)
Department: Human Resources
Location: Remote role (India)
Experience: 2–5 Years
Employment Type: Full-Time
Job Overview:
We are looking for a detail-oriented and responsible HR Executive to manage the end-to-end onboarding process for employees and consultants working in the United States.
The ideal candidate should have a good understanding of US onboarding procedures, employment documentation, Form I-9 verification, E-Verify, background verification, and general US employment compliance requirements.
The candidate will coordinate with new hires, recruiters, HR teams, and clients to ensure a smooth and timely onboarding experience while maintaining accurate employee records.
Key Responsibilities:
US Employee Onboarding:
- Manage the complete onboarding process for new employees and consultants across the United States.
- Send offer letters, onboarding instructions, and new hire documentation.
- Collect and verify required documents, including personal details, employment forms, and tax-related information.
I-9 Verification & E-Verify:
- Handle Form I-9 completion and employment eligibility verification as per US regulations.
- Understand Section 1 and Section 2 requirements and their applicable deadlines.
- Verify acceptable identity and work authorization documents according to I-9 guidelines.
- Maintain proper I-9 records and ensure compliance with applicable retention requirements.
Background Verification & Compliance:
- Initiate and track background verification (BGV) through vendors such as HireRight or other screening platforms.
- Follow up on criminal background checks, employment verification, education verification, and drug screening, as applicable.
US Employment Documentation:
- Assist with the collection and maintenance of W-4, state tax withholding forms, and other applicable new-hire documents.
- Understand basic US employment authorization categories and supporting documentation.
Required Skills & Qualifications:
- Bachelor's degree in HR, Business Administration, or a related field.
- 2–5 years of experience in HR operations, US recruitment operations, or US employee onboarding.
- Practical experience handling US onboarding and Form I-9 verification is preferred.
- Good understanding of US employment eligibility verification and E-Verify.
- Experience with background verification platforms such as HireRight, Sterling, or First Advantage.
- Basic knowledge of US employment documentation, W-4, W-2, and 1099 processes.
- Familiarity with US work authorization documents such as Green Card, EAD, and other acceptable I-9 documents.
- Good communication, coordination, and follow-up skills.
- Strong attention to detail and ability to manage multiple onboarding activities simultaneously.
- Proficiency in MS Excel, Outlook, and HR tracking systems.
Ideal Candidate Profile:
We are looking for someone who has hands-on experience managing US onboarding activities and understands how the process works from the time a candidate accepts an offer until the employee is fully onboarded and cleared to start working.